BOOKED WORK PRO | PAINTING ESTIMATE-TO-ACTUAL WORKSHEET
FREE editable internal costing sheet
https://bookedworkpro.com/resources/painting/guides/estimating-production-rates
Save and edit in a text editor or print. Use your own verified costs and rates.
This is an operating aid, not a recommended price or margin.

Job reference: _______________________ Review date: ___________________
Base proposal/version: _______________ Job type: ______________________
Included surfaces / measurement basis: _______________________________
Excluded surfaces / unresolved conditions: ___________________________
Approved product/system and instructions checked: ____________________

TASK HOURS (painter-hours, not elapsed hours; repeat per task)
Task: _______________________________________________________________
Estimated hours: ______ Actual base-scope hours: ______ Variance: _____
Reason: [ ] missed prep [ ] access [ ] rework [ ] other ________________
Approved change hours tracked separately: ______ Change ID: __________
What to inspect or adjust next time: _________________________________

BASE JOB COST REVIEW                    ESTIMATE     ACTUAL    DIFFERENCE
Labor hours x fully burdened cost       ________     ______    __________
Materials and sundries                  ________     ______    __________
Equipment/transport/disposal             ________     ______    __________
Other direct costs (describe)            ________     ______    __________
TOTAL DIRECT COST                       ________     ______    __________
Base earned revenue                     ________     ______    __________
Gross profit = revenue - direct cost    ________     ______    __________
Gross margin = gross profit / revenue   ________     ______    __________
If revenue is zero, margin is undefined. Fixed overhead is separate.
State where owner labor, taxes, callbacks and sales effort are counted:
_____________________________________________________________________

APPROVED CHANGES (repeat block; do not invent retroactive approval)
Change ID / approval record: _________________________________________
Agreed added/reduced price: ______ Actual added/reduced cost: _________
Scope and schedule effect: ___________________________________________
Revised earned revenue: ____________ Revised direct cost: _____________
Applicable tax treatment recorded separately: ________________________

COLLECTIONS AND LEARNING
Amount actually collected: _______ Remaining balance/status: __________
This cash record is separate from earned revenue and profit.
Top variance reason: _________________________________________________
Evidence from task log / receipt / change record: _____________________
One estimating assumption to revise: _________________________________
Owner and next review: _______________________________________________
Keep internal wages, customer details and margins private.